IEEE OCEANIC ENGINEERING SOCIETY BYLAWS
Approved by: OES AdCom June 21, 2022 & IEEE VP-TA September 1, 2022.
| 1 – Bylaws | 6 – Officers |
| 2 – Members and Affiliates | 7 – Editors of Society Publications |
| 3 – Administrative Committee | 8 – Technical Councils |
| 4 – Executive Committee | 9 – Policies and Procedures |
| 5 – Committees |
1 BYLAWS
These Bylaws, adopted in accordance with Article IX of the IEEE Oceanic Engineering Society’s Constitution, provide detailed guidance for the supervision and management of the affairs of the Society.
2 MEMBERS AND AFFILIATES
2.1 Society Members
There shall be two grades of Society membership: Member and Student Member. IEEE members of any grade, excluding Student Members, become Society Members upon payment of Society Member dues. IEEE Student Members become Society Student Members upon payment of Society Student Member dues.
2.1.1 Member Rights and Privileges
A Society Member is entitled to receive notices of all meetings of the Society, to receive copies of all publications of the Society, and to attend and participate in any function of the Society by payment at Member registration rates. A Member may exercise any Society voting privileges associated with being a Member. A Member may serve in any elective or appointive office of the Society and may exercise any Society voting privileges associated with that office.
2.1.2 Student Member Rights and Privileges
A Student Member is entitled to receive notices of all meetings of the Society, to receive copies of all publications of the Society, and to attend and participate in any function of the Society by payment at Student Member registration rates. A Student Member may not serve in any elective office of the Society, but may serve in an appointive office of the Society. Student Members have no voting privileges within the Society.
2.2 Society Affiliates
Non-IEEE members become Society Affiliates upon payment of Society Member dues and IEEE Society Affiliate fees.
2.2.1 Society Affiliates Rights and Privileges
A Society Affiliate is entitled to receive notices of all meetings sent to Society members, to receive copies of publications of the Society, to attend and participate in any function of the Society by payment at Society Member registration rates. A Society Affiliate may not serve in any elective office of the Society, but may serve in an appointive office of the Society. Society Affiliates have no voting privileges within the Society.
2.3 Special Provisions
Annual Society dues may be pro-rated for special categories of IEEE membership defined in the Bylaws of IEEE.
3 ADMINISTRATIVE COMMITTEE
3.1 Elected Members
There shall be 18 Elected Members of the Administrative Committee.
3.1.1 Election Procedure
The election procedure to be conducted each year shall comprise several phases: Nomination Solicitation, General Nominations, Nominations by Petition, Candidate Slate Preparation, Subsequent Nominations by Petition, Final Slate Preparation, and Vote by Membership.
3.1.1.1 Nomination Solicitation – The Chair of the Nominations and Appointments Committee shall solicit from all Members of the Society nominations to fill Elected Member vacancies in the Administrative Committee. Such solicitation shall be published in the December issue of the Newsletter, directly to the membership (including by electronic means), and on the Web Site by January 31.
3.1.1.2 General Nominations – Any Member of the Society may nominate a Member of the Society. Nominations must be received by the Nominations and Appointments Committee by March 1 accompanied by evidence that the nominee is willing to serve if elected.
3.1.1.3 Nomination by Petition – A Member of the Society shall be placed on the ballot if, by April 15, the Nominations and Appointments Committee receives a petition of nomination signed by at least two percent of the membership of the Society accompanied by evidence that the nominee is willing to serve if elected.
3.1.1.4 Candidate Slate Preparation – The Nominations and Appointments Committee shall prepare a slate of up to twelve qualified candidates from the General Nominations received. Those individuals not selected for the slate shall be notified by March 15.
3.1.1.5 Subsequent Nomination by Petition – Nominated individuals who were not selected for the slate of candidates may submit a Nomination by Petition to the Nominations and Appointments Committee by April 15.
3.1.1.6 Final Slate Preparation – The Nominations and Appointments Committee shall prepare a Final Slate of the selected candidates and all candidates nominated by petition, and shall provide it to IEEE by May 1.
3.1.1.7 Vote by Membership – The election will be conducted by IEEE. The candidates with the highest numbers of votes shall fill the available Administrative Committee vacancies. The Elected Members of the Administrative Committee shall resolve tie votes. Election results will be announced by July 31.
3.1.2 Term of Office
The 3-year term of office of the Elected Members of the Administrative Committee shall commence on January 1 following the election.
3.1.3 Removal of Members
A two-thirds affirmative vote by the Voting Members of the Administrative Committee is required to remove an Administrative Committee Member from the Administrative Committee.
3.1.4 Filling Within-Term Vacancies
If an Elected Member is unable to serve, whether by reason of resignation or other cause, the President, with the advice and majority approval of the Voting Members of the Administrative Committee, shall appoint a qualified replacement to complete the vacated term.
3.2 Officers of the Society
Officers, having been elected as provided for in the Constitution and Bylaws, shall be members of the Administrative Committee with all the rights and privileges of Elected Members until completion of their term of office.
3.3 Members ex officio
Members ex officio are members of the Administrative Committee by virtue of the offices they hold.
3.3.1 Chairs of Standing Committees
Chairs of Standing Committees, as defined elsewhere in these Bylaws, shall be Members ex officio of the Administrative Committee. Chairs of Standing Committees must be Members of the Society. Chairs of Standing Committees are appointed by the President with the advice and majority approval of the Voting Members of the Administrative Committee.
3.3.2 Chairs of Technology Committees
Chairs of Technology Committees, as defined elsewhere in these Bylaws, shall be Members ex officio of the Administrative Committee. Chairs of Technology Committees must be Members of the Society. Chairs of Technology Committees are appointed by the President with the advice and majority approval of the Voting Members of the Administrative Committee.
3.3.3 Editors
The Editor of the Newsletter, the Editor of the Electronic Newsletter, the Webmaster, and the Associate Editors of the Journal must be Members of the Society and shall be Members ex officio of the Administrative Committee. The Editor of the Newsletter, the Editor of the Electronic Newsletter, and the Webmaster are appointed by the President with the advice and majority approval of the Voting Members of the Administrative Committee.
3.3.4 Chairs of Chapters
Members of the Society who are Chairs of Chapters, including Joint Chapters, shall be Members ex officio of the Administrative Committee.
3.3.5 Co-Chairs of Joint Committees
With the advice and majority approval of the Voting Members of the Administrative Committee, the President may appoint a Member of the Society to Chair or Co-Chair a Joint Committee, defined elsewhere in these Bylaws. Such Chair or Co-Chair shall be a Member ex officio of the Administrative Committee.
3.3.6 Presidents or Chairs of IEEE Technical Councils
Members of the Society who are Presidents or Chairs of IEEE Technical Councils to which the Society belongs shall be Members ex officio of the Administrative Committee.
3.3.7 IEEE Officials
The Managing Director of IEEE Technical Activities shall be a Member ex officio of the Administrative Committee.
3.4 Conduct of Business
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Society in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and Bylaws of the Society and any special rules of order the Society may adopt.
3.5 Quorum
A majority of the Voting Members of the Administrative Committee shall constitute a quorum for the conduct of all business. Unless otherwise stipulated in the Constitution or Bylaws of the Society, a majority affirmative vote of those voting shall be sufficient to approve a matter before the Administrative Committee.
3.6 Notice of Meeting
No meeting of the Administrative Committee, whether conducted face-to-face or by other means, shall be held for the purpose of transacting business unless each member shall have been notified of the time and place of such meeting at least 30 days before the scheduled date of the meeting.
4 EXECUTIVE COMMITTEE
4.1 Membership
The Executive Committee shall comprise the elected Officers of the Society.
4.2 Conduct of Business
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Executive Committee in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and Bylaws of the Society and any special rules of order the Society may adopt.
4.3 Quorum
A majority of the Officers of the Society shall constitute a quorum for the conduct of all business. Unless otherwise stipulated in the Constitution or Bylaws of the Society, a majority affirmative vote of those voting shall be sufficient to approve a matter before the Executive Committee.
5 COMMITTEES
The Administrative Committee may establish Standing, Technology, and ad hoc Committees. The President may establish ad hoc Committees. The President shall be a member ex officio of all Committees except the Nominations and Appointments Committee.
5.1 Standing Committees
The Standing Committees of the Society shall be as listed and described below. Their functions, responsibilities, and membership shall be specified in the Policies and Procedures of the Society.
5.1.1 Membership Committee
The Membership Committee shall be under the cognizance of the Vice President for Professional Activities.
5.1.2 Student Activities Committee
The Student Activities Committee shall be under the cognizance of the Vice President for Professional Activities.
5.1.3 Promotion Committee
The Promotion Committee shall be under the cognizance of the Vice President for Professional Activities.
5.1.4 Reconnaissance Committee
The Reconnaissance Committee shall be under the cognizance of the Vice President for OCEANS.
5.1.5 Joint OCEANS Administrative Board
The Joint OCEANS Administrative Board (JOAB) shall be under the cognizance of the Vice President for OCEANS.
5.1.6 Finance Committee
The Finance Committee shall be under the cognizance of the Treasurer.
5.1.7 Awards Committee
The Awards Committee shall be chaired by the Past President.
5.1.8 Nominations and Appointments Committee
The Nominations and Appointments Committee shall be chaired by the Past President. The Nominations and Appointments Committee procedures are documented in the Constitution.
5.1.9 Governance Committee
The Governance Committee shall be chaired by the Executive Vice President.
5.1.10 Strategic Planning Committee
The Strategic Planning Committee shall be under the cognizance of the Executive Vice President.
5.1.11 Fellows Committee
The Fellows Committee shall be under the cognizance of the President.
5.1.12 Distinguished Lecturer Committee
The Distinguished Lecturer Committee shall be under the cognizance of the Vice President for Technical Activities.
5.1.13 Workshops and Symposia
The Workshops and Symposia Committee shall be under the cognizance of the Vice President Workshops and Symposia
5.1.14 Offshore Technology Conference Committee
The Offshore Technology Conference Committee shall be under the cognizance of the Past President.
5.1.15 Global Earth Observation (GEO) Committee
The Global Earth Observation Committee shall be under the cognizance of the Vice President for Technical Activities.
5.1.16 Standards Committee
The Standards Committee shall be under the cognizance of the President.
5.1.17 OCEANS Steering Committee
The OCEANS Steering Committee shall be under the cognizance of the President.
5.2 Technology Committees
Technology Committees shall be under the cognizance of the Vice President for Technical Activities. Their functions, responsibilities, and membership shall be specified in the Policies and Procedures of the Society. The Technology Committees shall support the meetings and publications of the Society.
5.3 Ad hoc Committees
Ad hoc Committees shall have specific objectives and specified tenures. The tenure of an ad hoc Committee shall not exceed two years, renewable at the discretion of the Administrative Committee.
6 OFFICERS
6.1 Nomination Procedures
6.1.1 Candidate Slate Preparation
The Nominations and Appointments Committee shall prepare a slate of candidates for the offices for which elections are to be held, and distribute the slate to the Administrative Committee at least 30 days before the election.
6.1.2 Nominations from the Floor
Candidates for the offices for which elections are to be held, who are not included in the slate prepared by the Nominations and Appointments Committee, may be nominated at the time of the election.
6.2 Election Procedures
6.2.1 Election of Officers
At a regular meeting of the Administrative Committee between August 1 and November 30 of each calendar year, the Voting Members of the Administrative Committee shall elect those officers whose terms begin the following January 1. The President, the Vice Presidents, the Editor-in-Chief of the IEEE Journal of Oceanic Engineering, the Treasurer, and the Secretary, shall be elected by secret ballot. The Past President shall assume their office as described elsewhere in these Bylaws.
6.2.2 Quorum for Election of Officers
The quorum for election of officers shall be a majority of the Voting Members of the Administrative Committee with the additional requirement that at least half of the Elected Members of the Administrative Committee must be present.
6.2.3 Majority Required to Elect
Officers are elected when they receive a majority vote of those Voting Members of the Administrative Committee who are present. Balloting shall be repeated as many times as necessary to obtain a majority vote for a single candidate. Vote totals shall be disclosed to the Voting Members of the Administrative Committee who are present after each ballot is taken.
6.3 Time of Taking Office
Each officer shall continue to serve until his or her successor takes office.
6.4 President
6.4.1 Qualifications
A candidate for the Office of President of the Society shall be a member in good standing of the Society and shall have achieved Senior Member grade or higher in the IEEE. Further, at the time of election a candidate must be an Elected Member of the Administrative Committee, or a current or past Officer of the Society who has been an Elected Member of the Administrative Committee.
6.4.2 Term of Office
The President shall serve a two-year term of office. The term shall begin on January 1 of odd numbered years and end on December 31 of the subsequent even-numbered year.
6.4.3 Powers and Duties
The President is an Officer of the Society and thus a member of the Executive and Administrative Committees of the Society. The President shall be the Chief Executive Officer of the Society and shall, under the supervision of the Administrative Committee, be responsible for the proper conduct of the affairs of the Society. The President shall preside at meetings of the Administrative Committee, the Executive Committee, and the Society as a whole. The voting rights of the President are documented in the Constitution. With the advice and consent of the Administrative Committee and as provided in the Constitution and Bylaws of the Society, the President shall make appointments to those positions necessary for the functioning of the Society.
6.4.4 IEEE Technical Activities Board
The President is an ex officio member of the IEEE Technical Activities Board. With the advice and majority approval of the Administrative Committee, the President shall appoint one of the Officers of the Society as an alternate representative to the IEEE Technical Activities Board. The President or the duly approved alternate representative of the Society shall attend all meetings of the IEEE Technical Activities Board, in accordance with the Technical Activities Board Operations Manual.
6.4.5 Succession in Office
If the President is unable to complete his or her term of office, the Executive Vice President shall succeed immediately to the office of President of the Society and shall be invested with the powers and duties of that office for the remainder of his or her predecessor’s term of office. This partial term shall not be considered in determining eligibility to be a candidate for the Office of President.
A new Executive Vice President shall be elected at the next meeting of the Administrative Committee and shall serve for the remainder of his or her predecessor’s term of office. This partial term shall not be considered in determining eligibility to be a candidate for the Office of Executive Vice President.
6.5 Past President
6.5.1 Qualifications
Upon completing his or her term(s) of office, the President shall become the Past President.
6.5.2 Term of Office
The Past President shall serve until his or her successor completes his or her term as President.
6.5.3 Filling Within-Term Vacancies
If a Past President is unable to complete his or her term of office, a new person may be selected for the remainder of the current term from the pool of members who have sat as Past President prior to the current term. In the event that no Past President is able or willing to be appointed, another person may be appointed to the Past President position, providing that person has previously served on ExCom.
The vacancy of the position of Past President shall be communicated to the Administrative Committee, and the position of Past President may be filled by appointment by the President no sooner than 30 days and no later than 90 days following the notification of vacancy of the position.
This partial term shall not be considered in determining eligibility to be a candidate for another ExCom position.
6.5.4 Powers and Duties
The Past President is an Officer of the Society and thus a member of the Executive and Administrative Committees of the Society. The Past President shall chair the Nominations and Appointments Committee except in cases of incapacity or conflict of interest, shall chair the Awards Committee, shall chair the Offshore Technology Conference Committee, and shall fulfill such other duties as the President may assign.
6.7 Vice Presidents
6.7.1 Qualifications
A candidate for Vice President of the Society shall be a member in good standing of the Society and shall have achieved Senior Member grade or higher in the IEEE. Further, at the time of election a candidate must be an Elected Member of the Administrative Committee, or a current or past Officer of the Society who has been an Elected Member of the Administrative Committee.
6.7.2 Term of Office
Vice Presidents shall serve a two-year term of office. The terms of office of the Executive Vice President, the Vice President for Technical Activities and the Vice President for OCEANS shall begin on January 1 of odd-numbered years and end on December 31 of the subsequent even-numbered year. The terms of office of the Vice President for Professional Activities and the Vice President for Workshops and Symposia shall begin on January 1 of even-numbered years and end on December 31 of the subsequent odd-numbered year.
6.7.3 Filling Within-Term Vacancies of Vice Presidents
If a Vice President is unable to complete his or her term of office, a new Vice President shall be elected at the next meeting of the Administrative Committee and shall serve for the remainder of his or her predecessor’s term of office. This partial term shall not be considered in determining eligibility to be a candidate for Vice President.
6.7.4 Powers and Duties
Vice Presidents are Officers of the Society and thus members of the Executive and Administrative Committees of the Society. Vice Presidents shall direct and supervise those Society activities within their purview as defined in these Bylaws and in the Policies and Procedures of the Society. Vice Presidents are ex officio members of all committees under their authority. They shall report regularly to the Administrative Committee regarding the activities, accomplishments, membership, and recommendations of all committees under their authority. Vice Presidents are responsible for preparing a budget for activities within their purview as required to support the Treasurer in the annual preparation of the Society’s budget. Vice Presidents are responsible for monitoring the financial performance of activities within their purview and for making adjustments as needed to adhere to the approved Society budget. They shall provide expenditure information to the Treasurer for budget control purposes.
6.7.5 Vice President for Technical Activities
The Vice President for Technical Activities shall be responsible for:
6.7.5.1 Forming and overseeing the activities of the Technology Committees and Chapters, the Group on Earth Observations Committee, and the Distinguished Lecturer program, as provided in these Bylaws and the Policies and Procedures of the Society.
6.7.6 Vice President for Workshops and Symposia
The Vice President for Workshops and Symposia shall be responsible for:
6.7.6.1 Maintaining contact with members of the Society and others in the profession throughout the world who may be interested in conducting technical meetings for the Society. He or she shall promote and seek opportunities for new conferences, symposia, and workshops; identify venues and supporting facilities; seek strong leadership and supporting organizations; and encourage development of suitable proposals and preliminary budgets for the conduct of such meetings.
6.7.6.2 Overseeing the formation, operation, and closure of OES-sponsored workshops, symposia, and conferences other than OCEANS. Overseeing the operation and closure of OES Advanced Studies Institute events.
6.7.6.3 Providing regular reports to the Administrative Committee on each meeting.
6.7.7 Vice President for OCEANS
The Vice President for OCEANS shall be responsible for:
6.7.7.1 Overseeing the formation, operation, and closure of all OCEANS conferences.
6.7.7.2 Supporting the OCEANS Conference Committees in all matters, including provision of advice on the development of the technical program, publications, tutorials, exhibits, local arrangements, student activities, conference web site, publicity, finance, administration, and management of the conferences.
6.7.7.3 Providing regular reports to the Administrative Committee on each meeting.
6.7.8 Vice President for Professional Activities
The Vice President for Professional Activities shall be responsible for:
6.7.8.1 Promoting the necessary activities, including governmental, legislative, and administrative action, to enhance the professional, social, economic and ethical status of the engineering profession in general and oceanic engineering in particular, and to enhance the economic status of the electrical and electronics industry, with particular emphasis on oceanic engineering and related disciplines.
6.7.8.2 Promoting the growth of membership and the enhancement of the benefits of membership, including the development of opportunities to serve the profession, the IEEE, and the Society.
6.7.8.3 In cooperation with educators and educational institutions, developing student activities that will support and promote students of oceanic engineering and related disciplines in their chosen fields of study and that will provide appropriate recognition for the students.
6.7.8.4 Fostering and supporting continuing education of members of the profession.
6.7.8.5 Promoting activities in association with national and multi-national professional organizations that will further the aims of the IEEE and the Society.
6.7.8.6 Guiding the non-peer-reviewed publications of the Society and recruiting their editors who shall maintain high quality, timely publications that provide appropriate coverage of the Field of Interest of the Society. These publications include magazines, newsletters, Internet web sites, and other communications. He or she shall review annually the need for new publications or the discontinuance of existing publications.
6.7.9 Executive Vice President
The Executive Vice President shall be responsible for:
6.7.9.1 Supporting the President of the Society in all their duties
6.7.9.2 Chairing the Strategic Planning Committee and Governance Committee
6.8 Editor-in-Chief of the IEEE Journal of Oceanic Engineering
6.8.1 Qualifications
The Editor-in-Chief shall be a Member in good standing of the Society who has served at least one term as an Associate Editor of the Journal or has served as the Guest Editor for a Special Issue of the Journal.
6.8.2 Term of Office
The Editor-in-Chief shall serve a three-year term of office. The term shall begin on January 1 of the second year following the election. In the event that the incumbent Editor-in-Chief is not re-elected, then in the first year following the election, the Editor-in-Chief Elect shall serve an apprenticeship under the Editor-in- Chief.
6.8.3 Powers and Duties
The Editor-in-Chief is an Officer of the Society and thus a member of the Executive and Administrative Committees of the Society. The Editor-in-Chief shall be responsible for implementing the peer-reviewed publication program defined by the Administrative Committee in accordance with IEEE rules and regulations. The Editor-in-Chief shall be responsible for:
6.8.3.1 Appointing Associate Editors of the IEEE Journal of Oceanic Engineering and appointing Guest Editors for Special Issues of the IEEE Journal of Oceanic Engineering.
6.8.3.2 Making final publication decisions on all manuscripts submitted for publication in the Journal and coordinating publication of the IEEE Journal of Oceanic Engineering with IEEE Publications Staff.
6.8.3.3 Guiding editorial activities to maintain a high quality, timely, peer-reviewed publication that provides coverage of the Field of Interest of the Society. The Editor-in-Chief shall endeavor to publish the budgeted number of pages each year, subject to the variations permitted by the IEEE.
6.8.3.4 Preparing and presenting an annual activity report to the Administrative Committee.
6.8.3.5 Reviewing annually the need for new peer-reviewed publications or for the discontinuance of existing peer-reviewed publications and reporting these reviews to the Administrative Committee.
6.8.3.6 Preparing a budget for the IEEE Journal of Oceanic Engineering as required to support the Treasurer in the annual preparation of the Society’s budget.
6.8.3.7 Monitoring the expenditures of IEEE Journal of Oceanic Engineering and making adjustments as needed to adhere to the approved Society budget. He or she shall provide expenditure information to the Treasurer for budget control purposes.
6.8.4 Filling Within-Term Vacancies of the Editor-in-Chief
If the Editor-in-Chief is unable to complete his or her term of office and an Editor-in-Chief Elect has been elected, the Editor-in-Chief Elect shall become the Editor-in-Chief and shall serve for the remainder of his or her predecessor’s term of office. If the Editor-in-Chief is unable to complete his or her term of office and no Editor-in-Chief Elect has been elected, a new Editor-in-Chief shall be elected at the next meeting of the Administrative Committee and shall serve for the remainder of his or her predecessor’s term of office. These partial terms shall not be considered in determining eligibility to be a candidate for Editor-in-Chief.
6.9 Treasurer
6.9.1 Qualifications
A candidate for Treasurer of the Society shall be a member in good standing of the Society and shall have achieved Member grade or higher in the IEEE. Further, at the time of election a candidate must be an elected member of the Administrative Committee, or a current or past Officer of the Society who has been an Elected Member of the Administrative Committee.
6.9.2 Term of Office
The Treasurer shall serve a three-year term of office. The term shall begin on January 1 of the second year following the election. In the event that the incumbent treasurer is not re-elected, then in the first year following the election the Treasurer Elect shall serve an apprenticeship under the Treasurer.
6.9.3 Powers and Duties
The Treasurer is an Officer of the Society and thus a member of the Executive and Administrative Committees of the Society. The Treasurer is the Chief Financial Officer of the Society and shall be responsible for:
6.9.3.1 Maintaining the financial records of the Society and overseeing the financial operations of the Society and its activities.
6.9.3.2 Preparing and distributing budgets, reports, notices, and other documents required by the President and the Administrative Committee, and ensuring that these documents are prepared on a schedule that accommodates the requirements of the IEEE.
6.9.3.3 Preparing annually a categorized and itemized report of income and expenditures for the past year and expected income and expenditures for the coming year.
6.9.3.4 Preparing an interim report for each meeting of the Administrative and Executive Committees showing income and expenditures for the year to date compared to the budget. These reports shall show sufficient detail to be used by the Officers and Committee Chairs of the Society in managing their activities.
6.9.4 Disbursement of Funds
Disbursement of funds against previously budgeted accounts may be made by the Treasurer without further approval by the IEEE, but subject to approval as noted below, provided that the total approved expenditures budgeted in any major category (e.g., meetings, publications) are not exceeded thereby. Individual disbursements up to $1,000 may be made by the Treasurer in the proper conduct of Society business without additional approval. Disbursements in excess of those budgeted of more than $1,000 but not more than $5,000 require the approval of the President. Disbursements beyond those budgeted of more than $5,000 require approval of the Administrative Committee.
6.9.5 Filling Within-Term Vacancies of the Treasurer
If the Treasurer is unable to complete his or her term of office, and a Treasurer Elect has been elected, the Treasurer Elect shall become the Treasurer and shall serve for the remainder of his or her predecessor’s term of office. If the Treasurer is unable to complete his or her term of office and no Treasurer Elect has been elected, a new Treasurer shall be elected at the next meeting of the Administrative Committee and shall serve for the remainder of his or her predecessor’s term of office. This partial term shall not be considered in determining eligibility to be a candidate for Treasurer.
6.10 Secretary
6.10.1 Qualifications
A candidate for Secretary of the Society shall be a member in good standing of the Society and shall have achieved Member grade or higher in the IEEE. Further, at the time of election a candidate must be an elected member of the Administrative Committee, or a current or past Officer of the Society who has been an Elected Member of the Administrative Committee.
6.10.2 Term of Office
The Secretary shall serve a two-year term of office. The term shall begin on January 1 of odd-numbered years and end on December 31 of the subsequent even-numbered year.
6.10.3 Powers and Duties
The Secretary is an Officer of the Society and thus a member of the Executive and Administrative Committees of the Society. The Secretary shall be responsible for:
6.10.3.1 Keeping the records of the Society with the exception of financial records.
6.10.3.2 Sending out notices as directed by the Executive and Administrative Committees and as described in the Constitution and Bylaws of the Society.
6.10.3.3 Preparing the agenda for, and recording the minutes of, all meetings of the Executive and Administrative Committees and of general meetings of the Society.
6.10.3.4 Preparing and distributing the reports of the Society with the exception of the financial reports.
6.10.4 Filling Within-Term Vacancies of the Secretary
If the Secretary is unable to complete his or her term of office, a new Secretary shall be elected at the next meeting of the Administrative Committee and shall serve for the remainder of his or her predecessor’s term of office. This partial term shall not be considered in determining eligibility to be a candidate for Secretary.
7 EDITORS OF SOCIETY PUBLICATIONS
7.1 Editor-in-Chief of the IEEE Journal of Oceanic Engineering.
The Editor-in-Chief is an Officer of the Society whose qualifications, term of office, manner of election, and powers and duties are defined elsewhere in these Bylaws.
7.2 Editor of the IEEE Oceanic Engineering Society Newsletter
7.2.1 Qualifications
The Newsletter Editor shall be a Member of the Society.
7.2.2 Term of Office
With the approval of the Administrative Committee, the President shall appoint the Newsletter Editor for a two-year term beginning January 1 of odd numbered years, renewable without limit.
7.2.3 Powers and Duties
The Newsletter Editor shall be responsible for implementing the Society’s Newsletter publication program defined by the Administrative Committee in accordance with IEEE rules and regulations. The Newsletter Editor shall submit an annual budget for the Newsletter, manage the expenses to the approved budget, and present an annual activity report to the Administrative Committee. The Newsletter Editor shall be a Member ex officio of the Administrative Committee.
7.3 Editor of the IEEE Oceanic Engineering Society Electronic Newsletter
7.3.1 Qualifications
The Electronic Newsletter Editor shall be a Member of the Society.
7.3.2 Term of Office
With the approval of the Administrative Committee, the President shall appoint the Electronic Newsletter Editor for a two-year term beginning January 1 of even numbered years, renewable without limit.
7.3.3 Powers and Duties
The Electronic Newsletter Editor shall be responsible for implementing the Society’s Electronic Newsletter publication program defined by the Administrative Committee in accordance with IEEE rules and regulations. The Electronic Newsletter Editor shall submit an annual budget for the Electronic Newsletter, manage expenses to the approved budget, and present an annual activity report to the Administrative Committee. The Electronic Newsletter Editor shall be a Member ex officio of the Administrative Committee.
7.4 Webmaster of the IEEE Oceanic Engineering Society Web Site
7.4.1 Qualifications
The Webmaster shall be a Member of the Society.
7.4.2 Term of Office
With the approval of the Administrative Committee, the President shall appoint the Webmaster for a two-year term beginning January 1 of odd numbered years, renewable without limit.
7.4.3 Powers and Duties
The Webmaster shall be responsible for implementing the program of Internet Presence defined by the Administrative Committee in accordance with IEEE rules and regulations. The Webmaster shall submit an annual budget for the Society Web Site, manage expenses to the approved budget, and present an annual activity report to the Administrative Committee. The Webmaster shall be a Member ex officio of the Administrative Committee.
7.5 Editor of the IEEE Oceanic Engineering Society Earthzine
7.5.1 Qualifications
The Editor of Earthzine shall be a Member of the Society.
7.5.2 Term of Office
With the approval of the Administrative Committee, the President shall appoint the Editor of Earthzine for a two-year term beginning January 1 of odd numbered years, renewable without limit.
7.5.3 Powers and Duties
The Editor of Earthzine shall be responsible for editing and publishing the web-based magazine (webzine) Earthzine. The Editor of Earthzine shall submit an annual budget for the Earthzine, manage expenses to the approved budget, and present an annual activity report to the Administrative Committee. The Editor of Earthzine shall be a Member ex officio of the Administrative Committee.
8 TECHNICAL COUNCILS
Where it will further the interests of its members, the Society may join with other IEEE groups, Societies, or entities to form a Technical Council for the purpose of administering conferences, publications or other appropriate activities. Society membership in the Council requires an affirmative vote by at least two-thirds of the Voting Members of the Administrative Committee. Voting Members of the Administrative Committee must be notified at least 30 days in advance of the vote for the vote to be valid. The same procedure is required to initiate a withdrawal from a Technical Council.
9 POLICIES AND PROCEDURES
The Administrative Committee shall establish and may amend the Policies and Procedures of the Society.
Suleman Mazhar has been working as a professor in Information & Communication Engineering at Harbin Engineering University (China) since July 2019. He did PhD from Tokyo University (Japan) and postdoctorate from Georgetown University (Washington DC, USA). He had BS-CS from FAST-NUCES (Lahore) and MS from GIK Institute (Pakistan). He is TYSP young scientist fellow (Ministry of Science & Technology China) and have won several research grants from international organizations such as DAAD (Germany), ICIMOD (Nepal), NRPU (Higher Education Commission Pakistan), WWF (Worldwide Fund for Nature) Pakistan. His research focus is deep learning and signal processing applications for environmental monitoring, with particular focus on underwater acoustics, and marine mammal conservation. He is a reviewer for professional journals such as Journal of Acoustical Society (America), IEEE Journal of Oceanic Engineering, IEEE Sensors Journal, Applied Acoustics, IEEE Transactions on Intelligent Transportation Systems.
Peng Ren is a full professor with the College of Oceanography and Space Informatics, China University of Petroleum (East China). He is the director of Qingdao International Research Center for Intelligent Forecast and Detection of Oceanic Catastrophes. He received the K. M. Scott Prize from the University of York, the Natural Science award (first rank) from China Institute of Electronics, and the Eduardo Caianiello Best Student Paper Award from 18th International Conference on Image Analysis and Processing as one co-author. He has served as an associate editor of IEEE Transactions on Geoscience and Remote Sensing.
Mohd Rizal Arshad is a full professor at the School of Electrical and Electronic Engineering at Universiti Sains Malaysia (USM), Malaysia, where he specializes in ocean robotics technology and intelligent system. He received his B.Eng. in Medical Electronics & Instrumentation and PhD in Electronic Engineering from University of Liverpool, UK in 1994 and 1999, respectively. He completed his MSc. in Electronic Control Engineering from the University of Salford, UK in Dec 1995. He has supervised many postgraduate students and published extensively in local and international publications. He is a senior member of the IEEE, and was awarded IEEE OES Presidential Award in 2019.
Itzik Klein is an Assistant Professor, heading the Autonomous Navigation and Sensor Fusion Lab, at the Charney School of Marine Sciences, Hatter Department of Marine Technologies, University of Haifa. He is an IEEE Senior Member and a member of the IEEE Journal of Indoor and Seamless Positioning and Navigation (J-ISPIN) Editorial Board. Prior to joining the University of Haifa, he worked at leading companies in Israel on navigation topics for more than 15 years. He has a wide range of experience in navigation systems and sensor fusion from both industry and academic perspectives. His research interests lie in the intersection of artificial intelligence with inertial sensing, sensor fusion, and autonomous underwater vehicles.
John R. Potter (IEEE M’94, SM’02, F’18) graduated in the previous century with a joint honours Mathematics and Physics Degree from Bristol and a PhD. in Glaciology and Oceanography from Cambridge, UK studying Antarctic ice mass balance, where he spent four consecutive summers. This work helped underscore the non-linear fragility of polar ice to climate change and led to him receiving the Polar Medal from Queen Elizabeth II in 1988.
Nick is a Visiting Fellow at the UK National Oceanographic Center, Southampton His nomination was endorsed by the Underwater Acoustics Technology Committee. He had worked as a Research Associate and Lecturer at University of Birmingham and has been working as a Research Scientist at the Applied Research Laboratory, University of Texas, Austin. He has also served as a Program Officer at the Office of Naval Research Global. He is a senior member of IEEE (OES) and a Fellow of Acoustical Society of America (ASA). Nick has also been serving as Assoc. Editor for IEEE JoE and JASA. He is widely acknowledged for his expertise are seabed acoustics, parametric array modeling, sonar beamformer, underwater signal processing.
Maurizio Migliaccio (M’91-SM’00-F’17) is Full professor of Electromagnetics at Università di Napoli Parthenope (Italy) and was Affiliated Full Professor at NOVA Southeastern University, Fort Lauderdale, FL (USA). He has been teaching Microwave Remote Sensing since 1994. He was visiting scientist at Deutsche Forschungsanstalt fur Lüft und Raumfahrt (DLR), Oberpfaffenhofen, Germany. He was member of the Italian Space Agency (ASI) scientific committee. He was member of the ASI CosmoSkyMed second generation panel. He was e-geos AdCom member. He was Italian delegate of the ESA PB-EO board. He was Member of South Africa Expert Review Panel for Space Exploration. He serves as reviewer for the UE, Italian Research Ministry (MIUR), NCST, Kazakhstan and Hong Kong Research board. He lectured in USA, Canada, Brazil, China, Hong Kong, Germany, Spain, Czech Republic, Switzerland and Italy. He was Italian delegate at UE COST SMOS Mode Action. He is listed in the Italian Top Scientists. He is an IEEE Trans. Geoscience and Remote Sensing AE, International Journal of Remote Sensing AE, and was IEEE Journal of Oceanic Engineering AE Special Issue on Radar for Marine and Maritime Remote Sensing, IEEE JSTARS AE of the Special Issue on CosmoSKyMed, Member of the Indian Journal of Radio & Space Physics Editorial board. His main current scientific interests cover SAR sea oil slick and man-made target monitoring, remote sensing for marine and coastal applications, remote sensing for agriculture monitoring, polarimetry, inverse problems for resolution enhancement, reverberating chambers. He published about 160 peer-reviewed journal papers on remote sensing and applied electromagnetics.
He has developed various types of Autonomous Underwater Vehicles (AUVs) and related application technologies including navigation methods, a new sensing method using a chemical sensor, precise seafloor mapping methods, a precise seabed positioning system with a resolution of a few centimeters, a new sensing system of the thickness of cobalt-rich crust; and more. He has shown, by using these technologies that AUVs are practicable and valuable tools for deep-sea exploration.
Donna Kocak has had an outstanding career in defense and scientific projects developing and applying solutions in subsea optics, imaging and robotics. She graduated with an M.Sc in Computer Science in 1997 from the University of Central Florida; an MBA in 2008 from the University of Florida; and M.Sc in Industrial Engineering in 2011 from the University of Central Florida. She is currently a Senior Scientist, Advanced Concepts Engineering, and Fellow at the Harris Corporation in Melbourne, Florida, where she has developed novel optical imaging and communication solutions for under-sea defense and scientific projects. Prior to 2008 Donna Kocak was Founder and President of Green Sky Imaging, LLC (GSI) who developed laser/video photogrammetry software for underwater inspection and survey. Her earlier career positions were with Naval Training Systems Center, Florida; Harbor Branch Oceanographic Institution, Florida; eMerge Interactive; and the Advanced Technologies Group in Florida.
John Potter has a Joint Honours degree in Mathematics and Physics from Bristol University in the UK and a PhD in Glaciology and Oceanography from the University of Cambridge on research in the Antarctic, for which he was awarded the Polar Medal in 1988. John has worked on polar oceanography, underwater acoustics, ambient noise (including imaging), marine mammals, communications, IoUT, autonomous vehicles and strategic development. He has 40 years’ international experience working at the British Antarctic Survey in the UK, NATO in Italy, SIO in California, NUS in Singapore and most recently at NTNU in Norway. John is a Fellow of the IEEE and MTS, an Associate Editor for the IEEE Journal of Oceanic Engineering, IEEE OES Distinguished Lecturer, PADI Master Scuba Diver Trainer & an International Fellow of the Explorer’s Club.
Dr. James V. Candy is the Chief Scientist for Engineering and former Director of the Center for Advanced Signal & Image Sciences at the University of California, Lawrence Livermore National Laboratory. Dr. Candy received a commission in the USAF in 1967 and was a Systems Engineer/Test Director from 1967 to 1971. He has been a Researcher at the Lawrence Livermore National Laboratory since 1976 holding various positions including that of Project Engineer for Signal Processing and Thrust Area Leader for Signal and Control Engineering. Educationally, he received his B.S.E.E. degree from the University of Cincinnati and his M.S.E. and Ph.D. degrees in Electrical Engineering from the University of Florida, Gainesville. He is a registered Control System Engineer in the state of California. He has been an Adjunct Professor at San Francisco State University, University of Santa Clara, and UC Berkeley, Extension teaching graduate courses in signal and image processing. He is an Adjunct Full-Professor at the University of California, Santa Barbara. Dr. Candy is a Fellow of the IEEE and a Fellow of the Acoustical Society of America (ASA) and elected as a Life Member (Fellow) at the University of Cambridge (Clare Hall College). He is a member of Eta Kappa Nu and Phi Kappa Phi honorary societies. He was elected as a Distinguished Alumnus by the University of Cincinnati. Dr. Candy received the IEEE Distinguished Technical Achievement Award for the “development of model-based signal processing in ocean acoustics.” Dr. Candy was selected as a IEEE Distinguished Lecturer for oceanic signal processing as well as presenting an IEEE tutorial on advanced signal processing available through their video website courses. He was nominated for the prestigious Edward Teller Fellowship at Lawrence Livermore National Laboratory. Dr. Candy was awarded the Interdisciplinary Helmholtz-Rayleigh Silver Medal in Signal Processing/Underwater Acoustics by the Acoustical Society of America for his technical contributions. He has published over 225 journal articles, book chapters, and technical reports as well as written three texts in signal processing, “Signal Processing: the Model-Based Approach,” (McGraw-Hill, 1986), “Signal Processing: the Modern Approach,” (McGraw-Hill, 1988), “Model-Based Signal Processing,” (Wiley/IEEE Press, 2006) and “Bayesian Signal Processing: Classical, Modern and Particle Filtering” (Wiley/IEEE Press, 2009). He was the General Chairman of the inaugural 2006 IEEE Nonlinear Statistical Signal Processing Workshop held at the Corpus Christi College, University of Cambridge. He has presented a variety of short courses and tutorials sponsored by the IEEE and ASA in Applied Signal Processing, Spectral Estimation, Advanced Digital Signal Processing, Applied Model-Based Signal Processing, Applied Acoustical Signal Processing, Model-Based Ocean Acoustic Signal Processing and Bayesian Signal Processing for IEEE Oceanic Engineering Society/ASA. He has also presented short courses in Applied Model-Based Signal Processing for the SPIE Optical Society. He is currently the IEEE Chair of the Technical Committee on “Sonar Signal and Image Processing” and was the Chair of the ASA Technical Committee on “Signal Processing in Acoustics” as well as being an Associate Editor for Signal Processing of ASA (on-line JASAXL). He was recently nominated for the Vice Presidency of the ASA and elected as a member of the Administrative Committee of IEEE OES. His research interests include Bayesian estimation, identification, spatial estimation, signal and image processing, array signal processing, nonlinear signal processing, tomography, sonar/radar processing and biomedical applications.
Kenneth Foote is a Senior Scientist at the Woods Hole Oceanographic Institution. He received a B.S. in Electrical Engineering from The George Washington University in 1968, and a Ph.D. in Physics from Brown University in 1973. He was an engineer at Raytheon Company, 1968-1974; postdoctoral scholar at Loughborough University of Technology, 1974-1975; research fellow and substitute lecturer at the University of Bergen, 1975-1981. He began working at the Institute of Marine Research, Bergen, in 1979; joined the Woods Hole Oceanographic Institution in 1999. His general area of expertise is in underwater sound scattering, with applications to the quantification of fish, other aquatic organisms, and physical scatterers in the water column and on the seafloor. In developing and transitioning acoustic methods and instruments to operations at sea, he has worked from 77°N to 55°S.
René Garello, professor at Télécom Bretagne, Fellow IEEE, co-leader of the TOMS (Traitements, Observations et Méthodes Statistiques) research team, in Pôle CID of the UMR CNRS 3192 Lab-STICC.
Professor Mal Heron is Adjunct Professor in the Marine Geophysical Laboratory at James Cook University in Townsville, Australia, and is CEO of Portmap Remote Ocean Sensing Pty Ltd. His PhD work in Auckland, New Zealand, was on radio-wave probing of the ionosphere, and that is reflected in his early ionospheric papers. He changed research fields to the scattering of HF radio waves from the ocean surface during the 1980s. Through the 1990s his research has broadened into oceanographic phenomena which can be studied by remote sensing, including HF radar and salinity mapping from airborne microwave radiometers . Throughout, there have been one-off papers where he has been involved in solving a problem in a cognate area like medical physics, and paleobiogeography. Occasionally, he has diverted into side-tracks like a burst of papers on the effect of bushfires on radio communications. His present project of the Australian Coastal Ocean Radar Network (ACORN) is about the development of new processing methods and applications of HF radar data to address oceanography problems. He is currently promoting the use of high resolution VHF ocean radars, based on the PortMap high resolution radar.
Hanu Singh graduated B.S. ECE and Computer Science (1989) from George Mason University and Ph.D. (1995) from MIT/Woods Hole.He led the development and commercialization of the Seabed AUV, nine of which are in operation at other universities and government laboratories around the world. He was technical lead for development and operations for Polar AUVs (Jaguar and Puma) and towed vehicles(Camper and Seasled), and the development and commercialization of the Jetyak ASVs, 18 of which are currently in use. He was involved in the development of UAS for polar and oceanographic applications, and high resolution multi-sensor acoustic and optical mapping with underwater vehicles on over 55 oceanographic cruises in support of physical oceanography, marine archaeology, biology, fisheries, coral reef studies, geology and geophysics and sea-ice studies. He is an accomplished Research Student advisor and has made strong collaborations across the US (including at MIT, SIO, Stanford, Columbia LDEO) and internationally including in the UK, Australia, Canada, Korea, Taiwan, China, Japan, India, Sweden and Norway. Hanu Singh is currently Chair of the IEEE Ocean Engineering Technology Committee on Autonomous Marine Systems with responsibilities that include organizing the biennial IEEE AUV Conference, 2008 onwards. Associate Editor, IEEE Journal of Oceanic Engineering, 2007-2011. Associate editor, Journal of Field Robotics 2012 onwards.
Milica Stojanovic graduated from the University of Belgrade, Serbia, in 1988, and received the M.S. and Ph.D. degrees in electrical engineering from Northeastern University in Boston, in 1991 and 1993. She was a Principal Scientist at the Massachusetts Institute of Technology, and in 2008 joined Northeastern University, where she is currently a Professor of electrical and computer engineering. She is also a Guest Investigator at the Woods Hole Oceanographic Institution. Milica’s research interests include digital communications theory, statistical signal processing and wireless networks, and their applications to underwater acoustic systems. She has made pioneering contributions to underwater acoustic communications, and her work has been widely cited. She is a Fellow of the IEEE, and serves as an Associate Editor for its Journal of Oceanic Engineering (and in the past for Transactions on Signal Processing and Transactions on Vehicular Technology). She also serves on the Advisory Board of the IEEE Communication Letters, and chairs the IEEE Ocean Engineering Society’s Technical Committee for Underwater Communication, Navigation and Positioning. Milica is the recipient of the 2015 IEEE/OES Distinguished Technical Achievement Award.
Dr. Paul C. Hines was born and raised in Glace Bay, Cape Breton. From 1977-1981 he attended Dalhousie University, Halifax, Nova Scotia, graduating with a B.Sc. (Hon) in Engineering-Physics.